How Shared Content Works
To work in Shared Content, it's best if you first take training in the Mason Drupal Platform (MDP) Content Management System (CMS) with a Digital Communications-approved trainer.
You'll need to request access to Shared Content, which requires a separate log-in from individual unit sites. We recommend you use Firefox or Chrome when working in Shared Content, as we've had consistency problems with Internet Explorer. Log into the system through Shibboleth with your Mason Network credentials, then contact Digital Communications to arrange for your permissions to be set up.
Go to Shared Content. At the top of the screen, select the blue Add Content button.
You'll see a selection of content types that you can create.
Your choices are limited to adding news items, publications, and student/alumni profiles. Select the one you need, and it will create the framework for your material.
You will need to establish ownership at this point; you can do it later, but it's best (and easiest) to do it now
Shared Content is a centralized source of material that everyone in the Drupal eco-system can use, but one person/department owns the original item. Ownership establishes who's allowed to show the content, vs. who's allowed to make changes.
For example, anyone can show an academic program description on their unit page, but because it's vital that this information is accurate, only someone connected with the Mason Catalog is able to change the source material.
You're most likely to claim ownership when you're adding something such as a news story to Shared Content. Volgenau might be originating a story that is also of interest to the College of Science, which wants to post that news on their site. Because the story is shared, they're able to do that. However, only the owner, Volgenau, can edit or change the story.
When you originate something in Shared Content, the system will prompt you to claim ownership when you create the file. We strongly advise you to do it at this time. You can do it later, but it's easier to take care of it when the file is created.
Some items, such as program and course descriptions, and faculty profiles are sourced from Banner. We import that data two to three times a year. If you want to fill out a faculty profile, look for a "stub" with the person's name in the faculty list. Search for it by typing the name into the Title box, then clicking Apply. If the faculty member's name does not appear, the profile might have to wait for the next Banner import. If this is an issue for you, file a report with Digital Communications.
You can narrow your search parameters by using the drop-down menu in Type.
If you're looking for something that someone created, instead of something imported from Banner, you can use the Author tab to narrow your search.
Another way to sort is to filter by whether the item has been published or not.
You can also use the commands across the top of the listings to filter your search, alphabetically (by title or author) and by date (when last updated). Select a topic to get the list to appear alphabetically (title, author) or by most recent date (updated). Select the topic again to put the list in reverse order.
To clear all filter searches, select the Reset tab.